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You work with Meet-O-Matic by [1] selecting possible ('suggested') dates/times for meetings, then [2] sending email which directs prospective participants to a custom meeting-response-form on the Web, and then [3] monitoring progress as response forms are filled in and constraints are resolved.
DEMO VIDEOS (1-4 minutes each) |
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[1] You suggest whole days, AM/PM slots or hours:minutes (see video for basic mode and video for advanced mode). |
[2] You forward Meetomatic's auto-generated URL (see video).
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(Partipants self-select dates/times via form - see video) |
[3] You monitor 'best fit' & choose 'must-have' VIPs (see video) |
You need to initiate the process by telling Meet-O-Matic which dates you have in mind, and then Meet-O-Matic creates a custom meeting-response-form web page that you can let all your participants/invitees know about (in your own words). They can visit that page and with a few mouse-clicks fill in their own availability: whether they use advanced diary management software or paper-based diaries is irrelevant. You can monitor progress as the participants fill in their availability, and even do this yourself on behalf of individuals who may choose not use the web (e.g. they or a nominated delegate may choose to phone in their constraints). As the responses come in, Meet-O-Matic displays the 'best fit' on a responses-so-far page, and you can choose the top-ranked date or any other solution that you prefer. You can even undertake a 'what if' scenario, supposing that particular individuals are essential for a meeting.
Notes regarding 'Advanced' mode (fine-grained 15-minute scheduling)
- Advanced mode is only available to premium subscription or invited users
- Use 'Settings' (upper right once logged in) to change your password
- Use those 'Settings' again to set your default AM and PM meeting times: this is very useful for 'wallpapering' the calendar with numerous time slots... be sure also to use those settings to specify whether you want weekends included by default or not...
- Experiment with mouse-clicking on MONTH names, DAY names (Mon, Tue etc), DATE numbers (10, 11, etc), and WEEK 'selectors' (those little triangle/arrows on the left of each week). These (hidden) 'super-clicks' allow you to select very large date ranges with one mouse click... they act like a 'rotating toggle switch': first they will 'switch everything on' (select all), then they will 'switch everything off' (select none)... when faced with a mixture of selected and un-selected items, you therefore need to click twice to get the desired effect. If you begin by selecting whole days in the 'Classic' Meetomatic mode (day-at-time or AM/PM only) and then switch to 'Advanced' mode, it will correctly 'flesh out' those dates with whatever your default times are according to your Settings as mentioned above.
That's it! Use Meet-O-Matic
Version 3.6(r544).
Copyright © 2012 Meetomatic Ltd. All Rights Reserved.
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